Microsoft Office Live Workspace makes it easy to create lists to capture important information for your business, home, or school projects. You can make lists even more useful by sharing them with others.

You can choose the people with whom you want to share, and you can assign roles that allow them to either comment on and revise content, or only review and comment on content without making any changes.

This article explains how to share a list with others. For information about how to use lists, see Create, move, or delete a workspace list.

Send a sharing invitation for a list

You can invite up to 250 people to share a list.

1. In Office Live Workspace, on the left navigation bar under My Workspace, click Documents, and then click the name of the list that you want to share with others.

   Notes :

   • If the list that you want to share is part of a workspace, you must first move the list from the workspace to the Documents workspace before sharing it. To move the list, navigate to the workspace where the list appears. Drag the list to the Documents workspace on the left navigation bar.

   • Comments associated with the list are lost when you move it between workspaces.

2. On the toolbar, click Share. A Sharing pane appears.

    

   

3. Do one or both of the following:

   • Next to Editors, add the e-mail addresses of people to whom you want to grant read/write access to your list. Editors are able to make changes or add comments to your content, or delete documents, and they can review all changes and comments from everybody who has sharing privileges.

   • Next to Viewers, add the e-mail addresses of people to whom you want to give read-only access to your list. Viewers can add their own comments, but they cannot make any changes to the text in the list. Viewers can see all list content, including comments and revisions made by others with sharing access.

4. If you want to allow your invitation recipients to see your list without signing in to Office Live Workspace, select Let everyone view this without signing in.

5. Next to Message, you can type text up to 1,025 characters long that explains to recipients what you want them to review. The message text appears in the body of the invitation e-mail.

6. Click Send. Your sharing invitation is sent by e-mail. A link to the shared list appears in the body of the e-mail message.

Share a list with additional people

After you have sent your sharing invitations for your list, you can still invite more people to share the list.

1. At the top of your shared list, click View sharing details.

2. Click Share with more. A Sharing pane appears. Repeat steps 3 through 6 in the Send a sharing invitation section earlier in this article.

Share a link to a list

Office Live Workspace provides a direct link to a list that you can add to your Favorites list and share with those who have sharing access.

To share a link to a list:

1. In Office Live Workspace, on the left navigation bar under My Workspaces, click Documents.

2. Click the name of the list that you want to share to open it.

3. To share the link, do one of the following:

   • Send the link by e-mail   If you use Windows Internet Explorer  7, on the right side of the toolbar, click Page, and then click Send Link by E-mail. If you use Microsoft Internet Explorer  6, on the toolbar click the envelope icon and then click Send a Link. If you use Mozilla Firefox  2, on the toolbar click File and then click Send Link.

   • Copy and paste the link directly from the address bar of your Web browser   Click in the address bar at the top of your Web browser window and then press CTRL+A to select the entire address. Press CTRL+C to copy the selected link, and then press CTRL+V to paste the address in the desired location.

Note : If someone who does not have sharing rights to the content tries to access the link to the list, an error message is displayed.

For more information about sharing links, see Manage and share links to workspaces and documents.

Stop sharing a list

If you no longer want to share your list with the people you included in a sharing invitation, it's easy to end a sharing session.

1. At the top of your shared list, click the link that shows the number of people who have Editor or Viewer access to the list.

2. Do one of the following:

   • Click Delete  next to each person with whom you want to stop sharing.

   • Click Stop sharing to end sharing with all Editors and Viewers.

3. In the Office Live Workspace Notification, click OK.

   Note : If you stop sharing with a person who has made changes to a shared list without saving them, those changes may be lost.