Microsoft Office Live Workspace beta provides a quick way for you to record tasks, important dates, contact information, or any details that are important to your business, friends, or family. Lists are easy-to-use Web documents with a familiar row and column format.

This article explains how to create a list, move or copy a list to a new location in Office Live Workspace, or delete a list from a workspace. If you want to make changes to your list, see Modify text in a list.

Create a new list

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You can create a new list by using a blank list — that is, a list that has no preformatted columns — and then customize the column headings to meet your needs. Or you can create a new list by using a list template that contains preformatted columns to track contacts, events, or tasks.

Note: You can create a list in a workspace, but you cannot create a list in a folder.

To create a list by using a blank list:

1. In Office Live Workspace, on the left navigation bar, click a workspace to open it.

2. On the toolbar, click New.

3. In the drop-down menu, click List.

To create a list by using a list template:

1. In Office Live Workspace, on the left navigation bar, click a workspace to open it.

2. On the toolbar, click New.

3. Select one of the following:

   • Task List Use the Task List to create a family project to-do list or assign team responsibilities for a presentation. You can include key due dates for each task and flag some tasks as high priority.

   • Contact List Keep track of names, addresses, telephone numbers, and e-mail addresses.

   • Event List Use the Event List to record the location, start time, and end time of your key business, social, and family events.

4. Hover your cursor over the title at the top of the list, and type a name for your list. Below the title, you can type a description for your list.

5. Click Save, and then click Close. To open the list, on the left navigation bar, under My Workspaces, click the workspace where you added the list, and then click the list to open it.

After you have created a list, Office Live Workspace provides direct links to the list that you can add to your Favorites menu for easy access, share with other people, or use to work with multiple lists at the same time. You can save the link to any of your lists or other documents, just as you would save any favorite Web page . For more information about direct links, see Manage and share links to workspaces and documents.

Move or copy a list

If you want to move or copy a list to another location in Office Live Workspace:

1. In a workspace, select the check box next to the list name, then do one of the following:

   • To move the list to another location, on the actions bar, click Cut .

   • To copy a list to another location, on the actions bar, click Copy .

2. Open the workspace where you want to move or copy the list. On the actions bar, click Paste .

   Notes:

   • In a shared workspace, the Cut, Copy, and Paste buttons are not available unless you are the Owner.

   • You cannot move or copy a list to a folder.

   • When you move a list to a new location, if you have saved a link to the list in your favorites list, the link will no longer work.

Delete or restore a list

You can delete lists that are no longer useful. To delete a list:

1. In Office Live Workspace, open the workspace containing the list that you want to delete.

2. Select the check box next to the list name.

3. On the toolbar, click Delete. The list is sent to the Deleted Items workspace.

If you later decide that you don't want to delete your list, you can still access it in the Deleted Items workspace for up to 30 days before it is permanently deleted.

To restore a deleted list:

1. In Office Live Workspace, on the left navigation bar, click Deleted Items.

2. In the Deleted Items workspace, select the check box next to the list that you want to restore.

 

3. On the toolbar, click Restore. The list is restored to its original workspace location.