Self-transition Guide for Office Live Small Business Customers
In this article:
Introduction
What is Office 365?
Is Office 365 right for my business?
Important Information Before Transitioning
Help Resources
What you will need
Overview of the transition steps
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Introduction
Microsoft is excited to bring our Office Live Small Business customers Microsoft Office 365, the next generation of online productivity tools. This document is intended to help our Office Live Small Business customers compare Office Live Small Business to Office 365 for professionals and small businesses (Plan P1) and to walk them through the steps of moving manually moving their data to Office 365. If you prefer to use a document version for these steps, you can download the self-transition guide here.
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What is Office 365?
Office 365 for professionals and small businesses is a set of web-enabled tools that lets you access your e-mail, important documents, contacts, and calendars from virtually anywhere and on almost any device . Designed for organizations with one to 25 employees (with a technical limit of 50 users maximum), the service brings together online versions of the best professional-grade communications and collaboration tools from Microsoft at a price that small businesses can afford. Office 365 includes many of the features that our customers loved about Office Live Small Business, including simple public facing websites, and much more.
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Is Office 365 right for my business?
Office 365 is designed for organizations with fewer than 25 employees and without IT staff, so it’s easy to set up and use. Office Live Small Business customer feedback helped us design Office 365: professional email with anti-spam/anti-virus protection and a 25GB mailbox, improved tools for document collaboration and version control, online meeting and IM capabilities, an improved mobile experience, simple public-facing website tools and hosting, and financially-backed reliability and security, all at a price affordable for most small businesses.
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Important Information Before Transitioning
Please read the following important information before you begin the transfer steps:
Important Information
This document is designed for customers choosing to self-transition from Office Live Small Business (OLSB) to Office 365 for professionals and small businesses. Customers must transition to Office 365 or another website hosting provider by April 30, 2012.
✓Follow the steps in this guide in order to minimize the chance of losing data.
✓OLSB account data not saved or transferred will be inaccessible after your account is canceled. This includes email, contacts, calendar, business application data, site analytics, contact manager and your public facing website.
✓Some limitations apply during the Office 365 free-trial 30-day period, including: you can only add 25 users, and you can’t move your custom domain until you have a paid account.
✓If you are transferring a custom domain, there may be a period of between 24-72 hours when you will not be able to receive email.
✓Your fourth-level domain (yourdomain.web.officelive.com) cannot be transferred.
✓Review the Software requirements for Office 365 at http://onlinehelp.microsoft.com/en-us/office365-smallbusinesses/ff652564.aspx.
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Help Resources
The instructions below provide the basic step-by-step procedures for moving your Office Live Small Business account to Office 365 for small businesses and professionals. If you want more information or have questions, we encourage you to consult the help resources available for Office Live Small Business and Office 365.
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Office Live Small Business Community
Office 365 Community
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Your primary resource for transition-related help. Contains forums (monitored by members of the Office Live Small Business Support team) where you can ask and receive answers to your questions and read the latest Office Live Small Business information.
Contains forums (monitored by members of teh Office 365 Support team) where you can ask and receive answers to your questions, report service issues, bugs, make suggestions and read the Office 365 blog and wiki.
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Office 365 Help
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Help and how-to information for Office 365.
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Office 365 Quick Start Guide
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Get started with mail, contacts, calendar, instant messaging, and document sharing.
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Introduction for Office 365 Administrators
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Get started with service administration and user management tasks.
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Office 365 Marketplace
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Search, fine and hire a partner that can help with the transition to Office 365.
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What you will need
✓Each person on your account will need a copy of Microsoft Office Outlook 2007 or Outlook 2010 if they want to move their email, contacts and calendars. (Alternatively, you can archive your email, contact, and calendar data in the free Windows Live Mail software.)
✓Most of the transition steps can be performed by anyone with Administrator privileges, but certain steps can only be performed by the Office Live Small Business account owner.
✓Anyone who uses the OLSB account and wants to move their personal email, contacts, calendar and documents will need to perform some tasks.
✓The transition steps may take between 2-6 hours per user. The actual amount of time required will vary depending on the number of users and the amount of data being transitioned. The process will involve manually re-building your public-facing website.
✓We recommend that you build a mini-project plan to ensure that all of the tasks are completed by the April 30, 2012 deadline date.
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Overview of the transition steps
To help ensure that you transfer your Office Live Small Business account without losing any data, it’s important that you complete the following steps in order:
Step 1: Create your Office 365 account
Step 2: Create accounts for your users
Step 3: Move all email, contacts, and calendars
Step 4: Move your website to Office 365
Step 5: Save your business applications
Step 6: Move your custom domain (if you have one)
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