Being an office Live customer you will recieve a 6 months free subscription of Office 365. The detailed information about the complete transition process and how to obtain the free 6 months subscription is mentioned below:
To help ensure that you transfer your Office Live Small Business account without losing data, it’s important that you complete the following steps in order:
1. Create your Office 365 account
2. Create accounts for your users
3. Move all email, contacts, and calendars
4. Move your website to Office 365
5. Save your business applications
6. Move your custom domain (if you have one)
To retrieve your one-time use promotional code to create your Office 365 account, sign in to your OLSB account with your Windows Live ID and click on the promotional code link. This link will open a new browser window on Office 365 to a unique sign up form that includes Office 365 for professionals and small business and Office Professional Plus. Follow the instructions to complete sign up for the 6-month free trial promotional offer. Only the account owner needs to sign up. For now, the owner will also be the account administrator, and will add the rest of the organization’s people and data in Step 2: Create accounts for your users below.
If you choose to close the promotional offer page, you can get access to the promotional offer until April 30, 2012 by signing in to OLSB. On the Home page, click Redeem today to access the one-time use promotional offer and follow the self-transition steps.
These instructions apply only to organizations that create accounts for Office 365 for professionals and small business. If you have more than 25 people or require technical phone support, you may want to consider Office 365 for enterprises.
You need to create an account for each individual user. As you add a user, you can decide whether to grant them administrator privileges on the account. Be sure to add all of your existing users now, before step 3, below.
During the 6 month free trial, you can add up to 10 users. After the free trial, you can add up to 50 users, and the charge will be $6.00 per user per month for Office 365 for Professionals and Small Business and $15.00 per user per month for Office Professional Plus.
1. In the header, click Admin.
2. On the Admin page, in the left pane, under Management, click Users.
3. On the Users page, click New, and then click User.
4. On the Properties page, complete the user information. Click the arrow next to Additional properties to add optional user information, and then click Next.
Note: Because you have not yet added a custom domain, users will use the free 3rd level domain that you selected when you created your account (for example, Mike@contoso.onmicrosoft.com). After you complete Step 6: Move you custom domain, return to the Properties page and change each user’s email address to a custom domain (for example, Mike@contoso.com).
5. On the Settings page, indicate whether you want the user to have administrator permissions. If you select Yes, also provide the user's preferred email address. This email address is used for important notifications.
6. Under Set user location, select the user’s work location, and then click Next.
7. On the Assign licenses page, select the licenses that you want to assign to the user, and then click Next.
Note: If you have no licenses available, you can purchase more licenses, recover the use of service licenses by removing licenses from existing users, or delete user accounts that have assigned licenses.
8. On the Send results in email page, select Send email to send the user name and temporary password for the newly created user to yourself and other people you choose. Enter email addresses separated by semicolons (;), and then click Create. You can enter a maximum of five email addresses.
9. On the Results page, the new user name and temporary password are displayed. When you’re finished reviewing the results, click Finish.
The exclusive promotional offer for OLSB customers provides you with a 6 month free trial subscription of Office Professional Plus – The latest version of Office 2010 desktop applications. If you choose not to sign up for Office 365 with the promotional offer, and you have Outlook 2007 or Outlook 2010 installed on your computer, it’s easy to move your OLSB email, contacts, and calendar to your Office 365 account. If you don’t have Outlook and you don’t want to buy it, you can still save your email for free using Windows Live Mail. See below, Archive your email to Windows Live Mail
Warning: Every person in your organization must follow this step and move their email, contacts, and calendars, or this data will be lost in Step 6: Move your custom domain, below.
Add your Office 365 account to Microsoft Office Outlook
Before you add your Office Live email to Outlook, you need to add your Office 365 account to Outlook. These instructions relate to Outlook 2010. For Outlook 2007, see Set Up E-Mail in Outlook 2007 at http://help.outlook.com/en-us/140/cc511396.aspx.
For other questions, see FAQs: E-Mail Programs at http://help.outlook.com/en-us/140/cc875919.aspx.
- Open Outlook. If the Microsoft Outlook Startup wizard displays automatically, on the first page of the wizard, click Next. Then, on the E-mail Accounts page of the wizard, click Next again to set up an e-mail account.
If the Microsoft Outlook Startup wizard doesn't appear, on the Outlook toolbar, click the File tab. Then, just above the Account Settings button, click Add Account.
- On the Auto Account Setup page, Outlook may try to automatically fill in the Your Name and E-mail Address settings based on how you're logged on to your computer. If the settings are filled in and they're correct, click Next to have Outlook finish setting up your account.
If the settings on the Auto Account Setup page aren't filled in or aren't correct with your Office 365 account information, consider the following as you correct the settings:
- If the settings on the Auto Account Setup page aren't filled in for you, type the correct settings based on the information that was provided to you by the person who manages your e-mail account.
- If the name in the Your Name box isn't correct, you may need to reset the options on the Auto Account Setup page before you can edit your name. To reset the options, click the option button next to Manually configure server settings or additional server types, and then click the option button next to E-Mail Account.
- After you click Next on the Auto Account Setup page of the wizard, Outlook will perform an online search to find your e-mail server settings. You'll be prompted to enter your user name and password during this search. Make sure that you enter your full e-mail address (for example, tony@contoso.com) as your user name.
If Outlook is able to set up your account, you'll see the following text: Your e-mail account is successfully configured. Click Finish.
If Outlook isn't able to set up your account, see Set Up E-Mail in Outlook 2010 at http://help.outlook.com/en-us/140/dd253202.aspx.
Move your OLSB account to Outlook using the Microsoft Outlook Connector
If you have Outlook 2007 or Outlook 2010 installed on your computer, you can move your email using the Microsoft Outlook Connector for Windows Live Hotmail. The Outlook Connector is available as a free download from the Microsoft Download Center at: http://www.microsoft.com/downloads/en/details.aspx?FamilyID=d9662d20-ad27-45a6-9184-f906dd63ddaa&displaylang=en.
1. Exit Outlook.
2. Download the Microsoft Office Outlook Connector.
3. When prompted to open or save the file, click Open.
4. When prompted to run the software, click Run.
Note: You may see a security prompt, depending on which operating system or Web browser you use. Click the option to continue with the installation.
5. Follow the instructions on your screen to complete the installation.
6. The next time you start Outlook, you are prompted to configure the Outlook Connector. Enter the following information:
· Your e-mail address
· Your password
· Your name as you want it to appear in the receiver's Inbox
If you aren’t automatically prompted to add your account, you can initiate this yourself by opening Outlook, clicking File, clicking Add Account, and then following the instructions.
7. Click OK. Your OLSB email is now added to the list of mailboxes in the Mail section of the left navigation pane. Your calendar and contacts appear in the Calendars and Contacts sections of the left navigation pane.
YOU’RE NOT DONE YET. You’ve moved your mail into Outlook, but you still need to add it to your Office 365 account:
1. In Outlook, in the Mail section of the left navigation pane, locate your Office 365 mailbox.
2. In Outlook, in the Mail section of the left navigation pane open your OLSB mailbox that you just added. Open one of the folders, for example the Inbox folder.
3. Select all of the email messages in that folder, copy them, and then paste them into the corresponding folder in your Office 365 mailbox. (If you don’t have a corresponding folder in your Office 365 mailbox, you may have to create one.) Now this email has been added to Microsoft Exchange. Repeat this for every folder in your Office Live Small Business email account.
To move your contacts:
1. In Outlook, in the Contacts section of the left navigation pane, click the name of the OLSB mailbox that you just added.
2. Select your individual contacts and drag them into your Office 365 contacts list.
To move your calendars:
1. In Outlook, in the Calendars section of the left navigation pane, click the name of the mailbox containing your OLSB calendars.
2. Drag each individual item (or select multiple items after changing your view settings to a list view) from your OLSB calendar into your Office 365 calendar.
Archive your email to Windows Live Mail
If you don’t want to purchase Outlook, another way to save your email is to archive it in Windows Live Mail. Windows Live Mail is available as a free download from Windows Live Essentials at http://explore.live.com/windows-live-essentials.
Important: If you archive your OLSB email, contacts, and calendars in Windows Live Mail, you will be able to view them, but you will not be able to reply to or forward any of the messages, and you will not be able to add these messages, contacts, or calendars to your Office 365 account.
To learn how to add your OLSB email to Windows Live Mail, see Mail: Add accounts at http://explore.live.com/windows-live-mail-add-accounts-using. After adding your account, we recommend that you create a backup using How to backup and restore Windows Live Mail 2011 at http://windowslivehelp.com/solution.aspx?solutionid=8f758eb1-b8a7-4e66-92fb-7a3b447d3280.
To transfer your OLSB website to Office 365, you need to manually move your content. For text, this is just a matter of copying from one site and pasting into the other, but for some images or for your site’s header, additional steps are required.
These instructions offer a brief overview of how to transfer your website, but for more detailed explanations of how to use the Office 365 web-design tool, see the help topics contained in Design a public-facing website at http://office.microsoft.com/en-us/sharepoint-online-small-business-help/CL102040066.aspx.
Save a copy of your web pages in Internet Explorer (optional)
If you are using Microsoft Internet Explorer, you can save copies of your web pages in case you want a copy of your website to refer to later. This will only provide a record of your website; you will not be able to upload these saved web pages to Office 365. If you don’t feel that you need a record, you can skip this step.
To save a copy of a page, open the page in Internet Explorer. In the header of Internet Explorer, click File, click Save as, browse to the folder where you want to save the page, and then click Save. Repeat this process for all of the pages that you want to save.
Save your Image Gallery
You must save the images in your OLSB Image Gallery to your computer. Before you begin, you may find it helpful to create a dedicated folder on your computer where you can save all of your Office Live images.
To save an image:
1. On the OLSB Home page, at the top, click Web Site.
2. In Page Manager, on the left navigation bar, click Image Gallery.
3. Click the image that you want to save, and it opens full-size in a new window. If you don’t open the image full-size, you will only be saving the small thumbnail view of the image.
4. Right-click the image, and then click Save picture as…
5. Browse to the location where you want to save your image, and then click Save.
Open the old web-design tool and the new web-design tool side-by-side
The easiest way to transfer your website content is to open the OLSB web-design tool and the Office 365 web-design tool side-by-side so that you can see them both at the same time.
Open the OLSB web-design tool:
1. On the OLSB Home page, at the top, click Web Site. Page Manager appears.
2. In the list of Web pages, find the name of the page that you want to copy content from and click Edit. The page opens in the web-design tool.
Open the Office 365 web-design tool:
1. On the top-navigation in the Office 365 Home page, click Team Site.
2. On the navigation bar, click Website.
3. In the list of web pages, click the name of the page that corresponds to the page you are copying content from. For example, if you’re copying the Home page from your OLSB website, click Home. Now you’re seeing the Web page in edit mode.
4. If you don’t see the kind of page that you need in the list of web pages, on the Pages tab, click New Page, select the type of page that you need, provide the necessary properties, and then click Finish. The page is now open in edit mode.
Now that you have opened the two web-design tools, resize the two browser windows so that you can see them both at the same time, one on the left and one on the right. You’re ready to begin moving your website.
Move content from your old site to your new site
Follow the instructions above in Open the old web-design tool and the new web-design tool side-by-side. To move text or images from your old page to your new page, simply copy and paste it.
If an image fails to paste properly, you may have to add it using the Insert function:
1. In the Office 365 web-design tool, click the Insert tab.
2. Click Image.
3. Select the location from which you want to add the image, click the image, and then click Insert image.
Move your website header
Follow the instructions above in Open the old web-design tool and the new web-design tool side-by-side.
After you have opened the two web-design tools, click anywhere in the header of your two web pages, and the Customize your header dialog opens.
To transfer text, just copy and paste. To transfer logo images, you must first save them to your computer and then upload them to your new site. To learn more about making changes to your header, see Customize a header for a public-facing website at http://office.microsoft.com/serverhelp/helppreview14.aspx?AssetId=HA101836349&lcid=1033&products=SPOLite&pid=CL102040077&CTT=4.
Add a module
Unfortunately, you can’t copy modules—or “Gadgets,” as they’re now called—from your old site to your new site. You need to create a new version of that gadget on your new site. To do so, place your cursor at the location where you want to insert the gadget. On the Insert tab, in the Gadgets section, click the gadget that you want to insert, and then follow the instructions.
Note: The following gadgets are unfortunately not available in Office 365 at this time: Blog, Event Calendar, Form Designer, List Publisher, and Subscribe to Newsletter. Website analytics are also not available at this time.
You can move your document libraries in the Business Applications section of OLSB to Office 365. Other business applications can be saved and archived.
Move your Document Library to Office 365
You can transfer all of the documents within a document library at once. To do so:
1. On the OLSB Home page, at the top, click More, and then click Business Applications.
2. In the left navigation bar, click Document Manager.
3. On the actions bar, click Actions, click Open with Windows Explorer, and then click Allow. A window opens that contains your documents.
4. In a new browser window, sign in to your Office 365 account. In the top navigation click Team Site, and then in the left navigation click Documents.
5. Click Upload documents to make them available to anyone with access to this site. The Upload Multiple Documents window opens.
6. Resize the window containing your OLSB document library and the Upload Multiple Documents window so that you can see them side-by-side. In the Office Live window, select all of your documents by clicking Ctrl+A. Drag your selected documents into the Upload Multiple Documents window in Office 365, and then click OK. Depending on the size of your documents, they may take a few minutes to transfer.
7. Repeat steps 1 through 5 for each of your document libraries.
Save your lists, calendars, surveys, and other applications
1. On the OLSB Home page, at the top, click More, and then click Business Applications.
2. On the actions bar, click Actions, click Export to Spreadsheet, and then click Open. A spreadsheet opens.
3. Under File, click Save As. Under Save as type, select CSV (MS-DOS).
You may be able to upload some of this content to the Team Site in Office 365. For help with this, explore the help and how-to topics for SharePoint Online for professionals and small businesses at http://office.microsoft.com/en-us/sharepoint-help/sharepoint-online-for-office-365-for-small-businesses-FX102053252.aspx.
Contact Manager
You can’t transfer information from the Office Live Contact Manager to Office 365, but you can save this information to your computer by exporting the data to either Microsoft Office Excel or Microsoft Office Access. The information will be saved in an Office Excel workbook or an Office Access table, and you can then import the information from the workbook or table into Outlook.
1. On the OLSB Home page, at the top, click More, and then click Contact Manager.
2. On the left navigation bar, click Business Contacts, Companies, Opportunities, or Products.
3. On the actions bar, click Actions, and then click Export to Spreadsheet, or click Open with Access, and then select Export a copy of the data. You may be prompted to sign in with your Windows Live ID.
4. The list opens in a workbook or table. Save it to your computer. To learn about importing this list to Outlook, see Import your data into Business Contact Manager at http://www.office.microsoft.com/en-us/outlook-help/import-your-data-into-business-contact-manager-HA010379389.aspx.
Moving your custom domain name involves several steps. First, you remove your custom domain name from OLSB. Next, add your domain to Office 365 and verify that you own the domain. Finally, update the records at your domain registrar to direct network traffic for your domain to Office 365.
Remove your domain name from your OLSB account
In order to free up your domain name for use with Office 365 (or another provider,) you must remove it from OLSB.
· If you bought your custom domain through OLSB, we provide you with a way to move your domain. Caution: Before you move your domain, we recommend updating your administrator email address to an address not associated with your Office Live Small Business account. This will ensure that your Domain Registration Key (DRK) is sent to an active email address. (For example, you can use a free Hotmail account).
To update your administrator email address:
- On the OLSB Home page, at the top, click More, and then click Domain Manager.
- On the Domain Manager page, next to the domain name that you want to view, click Properties.
- On the Domain Properties page, you can make changes to your email address. Click Edit properties in the Registration Contact Information section and update your email address.
To move your domain:
- On the OLSB Home page, at the top, click More, and then click Domain Manager.
- In the domains table, find your purchased domain and in the options column click Move domain.
- On the subsequent page, enter an email address to receive your domain registration key.
- On the domain confirmation page, you will be able to view you Domain Registration Key.
- You’ll receive an email with full instruction with how to access your domain at Melbourne IT.
Once you’ve completed these steps, Office Live will continue to host your site pages and you can still access your OLSB email. You will now have access to your domain at Melbourne IT and will be able to complete the steps necessary to add and verify you domain in Office 365.
· If you bought your custom domain through another domain name registrar, you do not need to remove your domain from your account. You have access to this domain at your domain hoster and will be able to complete the steps necessary to add and verify your domain in Office 365.
Add your custom domain to Office 365
To add your domain to Office 365, you step through the Add a domain wizard. The wizard verifies that you own the domain, and then prompts you to update your records at your domain registrar to direct network traffic for your domain to Office 365.
For a complete overview of this process, we highly recommend that you read Add your domain to Office 365 at http://onlinehelp.microsoft.com/en-us/office365-smallbusinesses/ff637561.aspx#bkmk_provider.
1. On the Office 365 Home page, click Admin.
2. On the Admin page, in the left bar, under Management, click Domains.
3. On the actions bar, click Add a domain.
4. On the Add a domain page, under Specify domain, type the domain name that you want to add, and then click Check domain.
5. Review the information about the domain, and then, if the information is correct, click Next.
6. Follow the steps in the wizard to verify with Office 365 that the domain name you have added belongs to you.
Configure your domain for use with Office 365
After your domain has been added and verified, you must configure records at your domain registrar that point your domain traffic to your Office 365 account. Office 365 provides the DNS information that you’ll need in order to create the records. You use this information to change DNS name server records at your domain registrar or host site so email and other services will work correctly with your domain in Office 365.
Caution: When you change your custom domain’s name server settings as described here, you change the destination of domain services—such as email and web hosting—to point to Office 365.
1. Add Office 365 email addresses for your users after you’ve added your domain to Office 365 and Office 365 has verified that you own the domain, and before you change the name server records to point domain network traffic to Office 365 (as described in this section). Make sure that your users’ email addresses exactly match the current email addresses that they already have with your custom domain name.
You can continue hosting your website with your current provider, but you must take additional steps before you change your name server records. These steps are described in detail in Hosting your website with another provider at http://onlinehelp.microsoft.com/en-us/office365-smallbusinesses/hh335299.aspx
2. .
We provide specific instructions for changing the name server records on popular domain registrar websites. For more information, see Change name server records at a domain registrar at http://onlinehelp.microsoft.com/en-us/office365-smallbusinesses/gg549203.aspx.
In general, to change your domain’s name server records, follow these steps.
- Sign in to your domain name registrar's website.
- On the domain registrar's website, locate the section where you can change name server settings. This section is typically labeled in one of the following ways:
- Manage Domain
- Nameserver Settings
- DNS Server Settings
- On the page where you can change name server settings, edit the primary and secondary name servers to be ns1.bdm.microsoftonline.com and ns2.bdm.microsoftonline.com, respectively, and then save the new settings.
Note: Typically it takes about 15 minutes for your changes to take effect. But it can take up to 72 hours for the DNS record that you created to propagate through the DNS system. If you need to view these record settings again, on the Domains page, click the domain, and then, on the Domain properties page, click the DNS manager tab.
To check the status of configuring your domain in Office 365, on the Domains page, click the domain, and then, on the Domain properties page, click Troubleshoot domain.
After you have added your custom domain, refer back to Step 2: Create accounts for your users to change user email addresses to the custom domain.
Congratulations
You have now completed the self-transition steps.
See the Office 365 Quick Start Guide to get started with email, contacts, calendar, instant messaging, and document sharing.
To get started with service administration and user management tasks, see the Introduction for Office 365 Administrators. To ask and receive answers to your questions, report service issues, bugs, make suggestions, and read the Office 365 blog and wiki, see the Office 365 Community.